JobX / TimesheetX Supervisor FAQ

A: Please request access from the JobX Employer page. If you supervise students in more than one department, please leave a note indicating your department affiliation(s) on the access form. 

A: You must create the job in JobX, however you can place it in “review mode” which will prevent job-seekers from viewing and applying to the position. You can then hire your students as a “walk-in” hire.

A: You would create one job, and hire 10 students into that job.

A: Yes, students will be paid according to the bi-weekly payroll schedule. Payroll deadline reminders will be sent to supervisors and students.

A: Yes - student FWS eligibility and award information is available in TimesheetX.

A: No, they are not connected. All Spring 2021 jobs must be hired through the JobX system. Beginning January 25, 2021, all student work will be recorded in the TimesheetX system.

A: No, you will have to create a new job in JobX and hire the student into TimesheetX. This is primarily due to the new wage structure. 

A: Hours may be entered according to the job start date. For example, a student job with a start date of September 1 would be accessible for a supervisor to approve hours as far back as September 1.

A: This is highly discouraged. Students will be accustomed to entering their own time in TimesheetX, and must be specific about the which hours are worked. For example, they will need to enter 12:00-2:00 pm, and not just a generic 2 hours worked.  Entering hours on behalf of students creates unnecessary work for supervisors, and introduces possible timekeeping errors.

A: Students and supervisors will be able to see sick time balance and students will select NJ Sick Time on the timesheet

A: No, student jobs will only be able to be charged to one chartstring.

A: The chartstring cannot be adjusted by supervisors after a student is hired.  If you need to change the chartstring for a student job, please contact our office for assistance.

A:  There is only one level of approval in TimesheetX.  Each job can have one primary supervisor, and multiple secondary supervisors. Anyone with primary or secondary supervisor access to a job can approve time in TimesheetX, which will then be included in the next Payroll run.